One of our very first purchases after getting engaged (second only to a bunch of bridal magazines I grabbed on my first trip to the grocery after the ring was on my finger) was the iDo Couple Edition by Elm Software. At $35, this was probably the best investment I could have made. Seriously. Let me explain how this program is still making me say "wow".
First, it met my expectations for contact and invitation management:
- Database for contacts has all the fields I would expect and then some: name, address, nickname, email, phone numbers, A or B list, friend of (bride, groom, both), role, gender, child indicator, out of town indicator and a place for notes. This is quite a list of ways that you can filter and analyze your guest list.
- Contacts are then dropped into groups under invitations. This function has an auto-wording setting, ability to add guests for single invites, RSVP ID's and an invite sent indicator.
- RSVP's are soooo easy to track. Find the RSVP # (which I put in the corner of each RSVP I sent) and click on received, then click on boxes by each guest not expected to attend. Also, it's easy to click on a guests name to correct spelling or update someone's "guest" with the actual name of who's coming.
- It was also easy to import and export contact info and invitation lists using the software. This was way better than typing in each contact sent by family or having to address each save the date/invitation envelope separately.
Next, it surprised me with additional ways to stay organized:
- Hotel lists for guests. Where is everyone staying - Create a hotel and drag everyone who is staying there. Plus, there is the ability to add a map picture of each. This is going to be great for OOT bags.
- Flight information. I'm not planning to use this one, but it would be great for weddings with lots of VIP's arriving on planes.
- Gift tracking. Its easy to add a new gift, select the person/people who gave it (which automatically populates the address for a thank you card), indicate when it was received (and for which event: wedding, bridal shower, etc.) and mark when a thank you was sent.
- Table layout. Add tables in several shapes and seating counts and then drag attendees to their table. The tables can be named and arranged to show the floor plan with simple functionality. And, a report can be created for printing and staying organized on the day of.
There is also a lot of planning help that I am probably not making 100% use of:
- Vendor List. This contains all of the contact info for each vendor and a place for notes.
- Budget. This is a place to keep track of money paid and still due with date functionality and groupings to see where your money is going.
- Checklist. This one was auto-populated upon opening the software. Its easy to edit, add or delete items as needed.
Finally, there are a bunch of other things I haven't even played around with yet like timelines, events, songlists, etc.
Seriously, the only thing I would change about this software is to make it online so that I could access my information at any computer (this is why most of my personal wedding checklists are in Google Docs). Otherwise, this software does exactly what I bought it for, plus more. I definitely recommend it.
Any questions about this? Let me know. Or, have you used a different wedding planning software that surprised you (either in a good way or bad)?